vividASTRA

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    Privacy Policy

    Effective date: May 24, 2026

    Last updated: May 24, 2026

    vividastra, Inc. ("vividastra," "Company," "we," "our," or "us") respects your privacy and is committed to protecting your personal information.

    This Privacy Policy explains how we collect, use, disclose, process, and protect information when you access or use our websites, applications, APIs, communications, and related services (collectively, the "Services").

    By accessing or using the Services, you acknowledge that you have read and understood this Privacy Policy.

    1. Scope of This Privacy Policy

    This Privacy Policy applies to information collected through:

    • vividastra websites.
    • Mobile applications.
    • Employer and recruiter portals.
    • Job seeker accounts.
    • APIs and integrations.
    • Communications with our support or operations teams.

    This Privacy Policy does not apply to:

    • Third-party websites or services.
    • Employers' independent data practices.
    • Third-party integrations or external links.

    2. Information We Collect

    2.1 Information You Provide Directly

    We may collect information you provide voluntarily, including:

    Account Information

    • Name
    • Email address
    • Phone number
    • Username and password
    • Profile photo

    Professional Information

    • Resume/CV
    • Employment history
    • Education
    • Certifications
    • Skills
    • Portfolio links
    • Work authorization status
    • Salary expectations
    • Job preferences

    Employer Information

    • Company name
    • Company website
    • Recruiter contact information
    • Billing information
    • Job postings
    • Hiring preferences

    Communications

    • Support requests
    • Messages sent through the platform
    • Survey responses
    • Feedback submissions

    3. Information Collected Automatically

    When you use the Services, we may automatically collect:

    IP address, device identifiers, browser type, operating system, access times, pages viewed, clickstream data, referral URLs, search queries, cookie identifiers, approximate geolocation, and usage analytics.

    We may use cookies, pixels, SDKs, and similar technologies to collect this information.

    4. Information from Third Parties

    We may receive information from:

    • Authentication providers.
    • Analytics providers.
    • Payment processors.
    • Advertising partners.
    • Public professional profiles.
    • Background verification vendors.
    • Employers and recruiters.

    5. How We Use Information

    We may use information for legitimate business purposes including to:

    • Provide and operate the Services.
    • Create and manage accounts.
    • Process job applications.
    • Match candidates and employers.
    • Recommend jobs or candidates.
    • Enable communications between users.
    • Improve platform performance and user experience.
    • Conduct analytics and research.
    • Detect fraud, spam, abuse, or security threats.
    • Enforce our Terms of Service.
    • Process payments and subscriptions.
    • Send transactional communications.
    • Personalize content and recommendations.
    • Comply with legal obligations.
    • Protect rights, property, safety, and security.

    6. Artificial Intelligence and Automated Processing

    Certain Services may use automated systems, machine learning, or artificial intelligence technologies to:

    • Recommend jobs.
    • Rank candidates.
    • Generate summaries.
    • Improve search relevance.
    • Detect fraud or suspicious activity.

    Automated systems may produce inaccurate or biased outputs.

    Users should independently evaluate employment opportunities and hiring decisions.

    vividastra does not make employment decisions on behalf of employers.

    7. Legal Bases for Processing (Where Applicable)

    Depending on your jurisdiction, we may process personal information based on:

    • Consent.
    • Contractual necessity.
    • Legitimate business interests.
    • Compliance with legal obligations.
    • Protection against fraud and abuse.

    8. How We Share Information

    Employers and Recruiters

    Your profile, resume, or application materials may be visible to employers or recruiters depending on your privacy settings and platform activity.

    Service Providers

    We may share information with vendors that support:

    • Cloud hosting.
    • Analytics.
    • Security.
    • Payment processing.
    • Email/SMS delivery.
    • Customer support.
    • Infrastructure operations.

    Legal and Regulatory Authorities

    We may disclose information:

    • To comply with legal obligations.
    • In response to subpoenas or lawful requests.
    • To protect rights, safety, and security.
    • To investigate fraud or unlawful conduct.

    Corporate Transactions

    Information may be transferred during:

    • Mergers.
    • Acquisitions.
    • Financing events.
    • Asset sales.
    • Bankruptcy proceedings.

    We do not sell personal information in exchange for monetary compensation.

    9. User Visibility and Public Profiles

    Certain profile information may be visible to:

    • Employers.
    • Recruiters.
    • Other users.
    • Search engines (where enabled).

    You are responsible for information you choose to publish publicly.

    10. Cookies and Tracking Technologies

    We use cookies and similar technologies for:

    • Authentication.
    • Security.
    • Preferences.
    • Analytics.
    • Performance optimization.
    • Advertising and marketing.

    You may modify browser settings to manage cookies, though some features may not function properly.

    11. Data Retention

    We retain personal information for as long as reasonably necessary to:

    • Provide the Services.
    • Comply with legal obligations.
    • Resolve disputes.
    • Enforce agreements.
    • Maintain security and fraud prevention records.

    We may retain backup copies and archived data for operational, legal, compliance, and security purposes.

    12. Data Security

    vividastra implements commercially reasonable administrative, technical, and organizational safeguards designed to protect personal information.

    However:

    • No method of transmission over the Internet is completely secure.
    • No system can guarantee absolute security.

    You acknowledge that you provide information at your own risk.

    13. International Data Transfers

    The Services are operated in the United States.

    By using the Services, you consent to:

    • Transfer.
    • Processing.
    • Storage.

    Of information in the United States and other jurisdictions where our service providers operate.

    Those jurisdictions may have different data protection laws than your location.

    14. Your Privacy Rights

    Depending on your jurisdiction, you may have rights to:

    • Access personal information.
    • Correct inaccurate information.
    • Delete information.
    • Restrict processing.
    • Object to processing.
    • Request portability.
    • Withdraw consent.

    Requests may be subject to identity verification and applicable legal limitations.

    Privacy requests may be submitted to: support@vividastra.com

    15. California Privacy Rights (CCPA/CPRA)

    If you are a California resident, you may have rights under the California Consumer Privacy Act ("CCPA") and California Privacy Rights Act ("CPRA"), including rights to:

    • Know what personal information is collected.
    • Access collected information.
    • Request deletion.
    • Correct inaccuracies.
    • Limit use of sensitive personal information.

    We will not discriminate against users for exercising privacy rights.

    16. European Privacy Rights (GDPR)

    If applicable, users located in the European Economic Area ("EEA"), United Kingdom, or Switzerland may have rights under the General Data Protection Regulation ("GDPR") or related laws.

    Where required, we will process personal information pursuant to lawful bases under applicable law.

    17. Children's Privacy

    The Services are not directed toward individuals under eighteen (18) years of age.

    We do not knowingly collect personal information from minors.

    If we become aware that information from a minor has been collected, we may delete such information.

    18. Third-Party Links and Services

    The Services may contain links to third-party websites or integrations.

    vividastra is not responsible for:

    • Third-party privacy practices.
    • Third-party security.
    • External content or services.

    Users should review third-party privacy policies independently.

    19. Security Incidents and Breach Notifications

    While we implement reasonable safeguards, security incidents may occur.

    We reserve the right to investigate, mitigate, and respond to security incidents in accordance with applicable laws and operational requirements.

    Where legally required, we may notify affected users or authorities regarding certain breaches.

    20. Communications and Marketing

    We may send:

    • Transactional communications.
    • Security notifications.
    • Service announcements.
    • Marketing communications.

    You may opt out of non-essential marketing communications using unsubscribe instructions or account settings.

    Certain operational or transactional communications may still be required.

    21. Do Not Track Signals

    Some browsers transmit "Do Not Track" ("DNT") signals.

    Because there is no universally accepted standard for DNT signals, the Services may not respond to such signals.

    22. Changes to This Privacy Policy

    We may update this Privacy Policy periodically.

    Updated versions become effective upon posting with a revised "Last Updated" date.

    Continued use of the Services after changes constitutes acceptance of the revised Privacy Policy.

    23. Contact Information

    For questions, requests, or concerns regarding this Privacy Policy, contact:

    vividastra Privacy Team
    Email: support@vividastra.com